3. OFFICER DUTIES
(a) PRESIDENT:
Call and preside over all meetings of the Executive Committee, Representative Council, and general membership.
With the approval of the Representative Council, appoint chairpersons and members of all standing committees and special committees not otherwise provided for in the Constitution and By-Laws.
Be ex-officio a member of all committees.
With the Treasurer, sign all checks drawn upon the treasury for which a voucher has been submitted.
Represent the Association before the public either personally or through a designated representative.
Act as the spokesperson for the Association.
Appoint a Parliamentarian.
Sign contracts and other legal documents connected with the business affairs and professional activities of UCEA in its name.
With the approval of the Representative Council, have the ability to rescind appointments of chairpersons and members of committees.
Serve on the NJEA Delegate Assembly, if not a member of the NJEA Executive Committee.
Prepare written agendas for all scheduled meetings.
Serve as Union County representative to the County Presidents' Council.
Propose the yearly Association calendar.
In consultation with other officers, arrange a weekly schedule for daily office coverage.
Prepare and present an annual report to the Representative Council at the May meeting.
Attend NJEA/NEA sponsored activities as a representative of Union County, either personally or through a designated representative.
Perform all other functions usually attributed to the office.
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(b) VICE-PRESIDENT:
Assume duties of President at all meetings and other functions in the absence of the President.
Attend all meetings of the UCEA Executive Committee,
Representative Council, and general membership.
Serve as co-chairperson of the Annual Legislators' Banquet Committee.
Serve as chairperson of the House Committee.
Serve as a member of the Budget Committee.
Work with one or more standing committees as assigned by the President.
Be ex-officio a member of all committees.
Spend at least one afternoon a week at the UCEA Office as assigned by the President.
Attend UCEA activities as assigned by the President.
Attend UCEA sponsored leadership activities.
Attend NJEA/NEA sponsored activities as a representative of Union County as assigned by the President.
Attend meetings of the County Presidents' Council.
Prepare and present an annual report to the Representative Council at the May meeting.
Perform such duties as deemed necessary by the President.
(c) SECRETARY
Attend all meetings of the UCEA Executive Committee, Representative Council, and general membership.
Keep accurate minutes of all of the Executive Committee, Representative Council, and other meetings as requested by the President.
Record attendance at Executive Committee and Representative Council meetings.
Assist the President with Association correspondence.
Maintain official files of the Association - meeting notices, agendas, minutes, correspondence, newspaper articles, policies, committee reports, etc. at the UCEA Office.
Arrange for hospitality at all Executive Committee meetings.
Work with one or more standing committees as assigned by the President.
Be ex-officio a member of all committees.
Spend at least one afternoon a week at the UCEA Office as assigned by the President.
Attend UCEA activities as assigned by the President.
Attend UCEA sponsored leadership activities.
Attend NJEA/NEA sponsored activities as a representative of Union County as assigned by the President.
Perform such duties as deemed necessary by the President.
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(d) TREASURER
Be responsible for collection of all dues.
Deposit all monies in a bank, in the name of the Association in a timely manner.
Hold the funds of the Association and disburse them accordingly upon submission of vouchers approved by the President.
Sign all checks along with the President.
Notify NJEA of the name of the bank in which association dues are deposited.
Make a written report of financial condition at each Executive Committee and Representative Council meeting.
Prepare an annual financial statement to be distributed no later than the January Representative Council meeting.
File appropriate State and Federal forms in a timely manner.
Maintain payroll accounts for salaried individuals.
Obtain reimbursements due the Association.
Be bonded.
Maintain official financial files at the UCEA Office.
Attend all meetings of the UCEA Executive Committee, Representative Council, and general membership.
Serve as chairperson of the Budget Committee.
Co-chair the Membership Committee.
Serve as a member of the House Committee.
Be ex-officio a member of all committees.
Spend at least one afternoon a week at the UCEA Office as assigned by the President.
Attend UCEA activities as assigned by the President.
Attend UCEA sponsored leadership activities.
Attend NJEA/NEA sponsored activities as a representative of Union County as assigned by the President.
Perform such duties as deemed necessary by the President.
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4. STANDING COMMITTEES
(a) Government Relations:
(1) Members: The chairperson shall be appointed by the President with the approval of the Representative Council. The committee members shall consist of the Union County representive(s) to the NJEA Government Relations Committee, the representative(s) to the NJEA Congressional Contact Committee and the chairperson of each district affiliate’s Legislative Committee.
(2) Duties: It shall be the duty of the chairperson to keep the members of the committee informed so that they are able to carry out their duties. It shall be the duty of this committee to keep members informed of legislative and political action. It shall aid members in carrying out the legislative and political action program of NJEA and NEA.
(b) Membership:
(1) Members: The chairperson shall be appointed by the President with the approval of the Representative Council. There shall be a minimum of two (2) persons on this committee including the Union County member of the NJEA Membership Committee.
(2) Duties: It shall be the duty of the committee to keep county membership files up-to-date, and to carry out any new NJEA policies on membership.
(c) Public Relations:
(1) Members: The chairperson shall be appointed by the President with the approval of the Representative Council. There shall be as many members as necessary to carry out the duties of this committee.
(2) Duties: It shall prepare, print, and mail the Union County Education Association Newsletter. It shall keep the public informed of pertinent information concerning activities of the UCEA. The committee will cooperate with the NJEA and NEA Public Relations Committees.
(d) Legislators Banquet:
(1) Members: The chair people shall be the Vice President and the UCEA Government Relations chairperson(s). There shall be a minimum of twelve (12) members.
(2) Duties: It shall be the duty of this committee to establish a date for the Annual Legislators Banquet and be responsible for plans and their implementation. The committee shall regularly report progress to the Representative Council.
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(e) Certification, Evaluation and Tenure, Instruction and Professional Development:
(1)Members: The chairperson shall be appointed by the President with the approval of the Representative Council. Union County members of the NJEA Instruction, Professional Development, and CET committees shall serve on this County committee. There shall be as many members as needed to carry out the work of the committee.
(2) Duties: It shall be the duty of this committee to carry out the work of the NEA and NJEA Committees and keep the membership informed.
(f) Human Rights:
(1) Members: The Chairperson shall be appointed by the President with the approval of the Representative Council. There shall be a least seven (7) members on the committee, appointed by the President including the Union County representatives to the NJEA Human Rights Committee. Minority Involvement Committee, and Women in Education Committee.
(2) Duties: The Committee shall identify issues which may exist in Union County and set up workshops for UCEA members. This committee shall carry out the work of the NJEA and NEA Human Rights Committee and keep the membership informed.
(g) House:
(1) Members: The Chairperson shall be the Vice President. The Secretary and Treasurer shall serve as members with at least two (2) other members to be appointed by the President.
(2) Duties: This committee shall see that the office is maintained in an efficient, attractive, and comfortable manner, supervise office personnel, custodial services, office machinery, and supplies, and recruit and screen all paid staff members. All non-budgeted expenses must be approved by the Executive Committee and authorized by the Representative Council.
(h) Social:
(1) Members: The chairperson shall be appointed by the President with the approval of the Representative Council. There shall be as many members as necessary to carry out the duties of this committee.
(2) Duties: It shall be the duty of this committee to involve the county association membership in activities of a friendly, informal and unifying nature.
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(i) Elections:
(1) Members: The Chairperson shall be appointed by the President with the approval of the Representative Council. The Union County member of the NJEA Elections Committee shall serve on this county committee. There shall be at least seven (7) members with no more than one member from any district.
(2) Duties: The committee shall set up procedures for all elections under this Constitution. The Elections Committee shall verify the qualifications according to the Constitution. The chairperson shall present the slate to the Representative Council at the regular January meeting. The slate shall be sent to NJEA for inclusion in the county and state election ballots for all contested elections.
(3) Nominations for Officers:
Nominations for the offices of President, Vice President, Secretary, and Treasurer shall be made only by petition on forms prescribed by the Elections Committee. Petitions shall contain at least forty (40) signatures of active members of the Association, with at least five such signatures from each of five districts within Union County. Petition shall be submitted to the Chairperson of the Elections Committee no later than December 31st preceding the January Representative Council meeting at which the slate is to be announced.
5. SPECIAL COMMITTEES:
(a) Budget:
(1) Members: The chairperson shall be the Treasurer. The other members shall be the Vice President, and two (2) members of the Representative Council who are not on the Executive Committee.
(2) Duties: This committee shall prepare a balanced budget based on income and anticipated program. This budget shall be sent to the members of the Representative Council prior to the May meeting.
(b) Audit:
(1) Members: The President shall appoint two (2) persons other than the Treasurer to serve on this committee.
(2) Duties: This committee shall secure the services of a qualified professional to audit the books. One of the members shall report to the Representative Council at the January meeting.
6. AMENDMENTS:
These Bylaws can be amended at any regular meeting of the Representative Council by a two-thirds vote, providing that the amendment has been submitted in writing at the previously scheduled meeting.
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Union County Education Association
77 Central Avenue, Suite 201
Clark, New Jersey 07066
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